Friday is the group meeting presentation. I tried a different perspective—treating tools as team members and holding a division-of-labor roll call. On the list were an “external consultant” and a “regular team.”
First up: WorkBuddy, the all-purpose external consultant
It takes on anything, responds quickly, and has a good attitude. But every time it takes a new task, I have to brief it on the background all over again: my topic, last week’s progress, where the materials are. Once the task is done, it waves its sleeve and leaves, without leaving anything behind. For casual chat and brainstorming, it’s a good helper; but for a relay-style job like a presentation that involves multiple stages, a consultant alone can’t carry the baton.
Next to be called are the regular team members, all from MuchSci:
Transcription member: last week’s group meeting recording has been converted into a report; it can be replayed and checked;Retrieval member: the two background references missing for the presentation have been filled in, with sources;Translation member: three foreign-language materials have been translated in bulk, and the key data has been extracted;Drafting member: a first draft of the presentation script and PPT is ready, and can be previewed and edited. The four team members share the same knowledge base; the materials are complete, and the meeting starts on time.
Figure 17-1 AI transcription: recording to report—listenable, viewable, and archivableAfter the roll call, I realized where the difference lies: the consultant model is “you ask, I answer,” while the team model is “each does their own job.” The former starts from zero every time; the latter keeps its materials, progress, and division of labor in the repository long term.
Figure 17-2 Team division of labor for a group meeting presentation: transcription, retrieval, translation, drafting, and deliverySo my division-of-labor table now looks like this: for brainstorming, I go to WorkBuddy; for the main presentation storyline, I hand it to the MuchSci team. A good consultant is hard to find, while a good team is stable—when it comes to presentations, what you need is stability.